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Wednesday, August 01, 2012

Bagaimana Globodox membantu perusahaan konsultan meningkatkan waktu produktifitasnya?


Globodox Helps Engineering Consultancy Firm Optimize Productive Time



The Challenge

In any kind of infrastructure development - whether it be construction, telecom, transport etc. - engineering consultancy firms play a major role. But how well their clients manage their projects greatly depends on how well the consultancy manages its own business. Syrconsult, an Abu Dhabi based consultancy firm faced the challenge of managing their office and client-related documents more efficiently.

Engineering documents are typically bulky as well as detailed, where image clarity matters a great deal - right down to the inch. Here's a brief list of the kinds of documents created and managed by Syrconsult:
  1. Design drawings
  2. Detailed architectural and civil engineering drawings
  3. Specifications for items of work
  4. Reports of different kinds
  5. Various bills
  6. Internal office records
  7. Legal documentation
Syrconsult's goals were to find documents faster, save storage space as well as back up paper-based documents digitally.

As business expanded, Syrconsult employees found themselves working with a wide variety of documents, many of which needed to be classified in multiple ways. This, they felt, would help them find the documents speedily as well as track them in a more efficient way. Syrconsult also realized that physical documents storage was taking up increasingly more space. They felt a need for backing up their document repository so that in case of a disaster event, even if they lost their physical documents, they could recover the scanned copies and resume operations quickly. But this could not be achieved using an only paper based approach neither by using the simple file management features their computers offered. They realized that what they needed was an enterprise document management system.
 
Searching for a solution
Pretty soon they found themselves using a document management solution. But as they were not satisfied with that particular software's ability to manage heavy volumes of documents with speed, Syrconsult began looking for an alternative.
 
Just what they needed

Learning what was lacking in the solution they first tried out, helped Syrconsult look for a perfect fit. And that perfect fit was Globodox.

They began evaluating Globodox enterprise document management software. With any advanced software such as Globodox not only is ease of use important but also the quality of technical support offered. The support team must be able to understand the customer’s requirements, explain the features in simple terms and provide all assistance required whenever a problem is encountered by the customer. Moutaz Rasem of Syrconsult said that the Globodox Sales team answered their preliminary queries to their satisfaction and replied in non-technical, layman's language. They followed up later during the evaluation period to help out Syrconsult in case they needed any assistance. This was a key factor in Syrconsult choosing Globodox as their document management system.

The range of features offered by Globodox - at such an economical price - was one of the main reasons Syrconsult chose Globodox.

 





The Outcome




Implementing Globodox meant that Syrconsult were able to meet their four major document management requirements...
Classify documents in multiple ways: Using Globodox Syrconsult can not only organize documents into folders but when such organization is not enough, they can use tags to further classify documents. So a document can be in a client folder and at the same time be tagged as an invoice or a drawing. For further classification the document types and stack types feature in Globodox can also be used.
Organize documents so that they become easy to find: One of the primary goals of a DMS implementation is employees should be able to find documents faster. Organizations such as Syrconsult have a clear idea of how to make their documents easy to find for their employees. So the software tool they choose must not get in the way of how they wish to organize their documents. Globodox’s ability to import entire folder trees helps the employees save time. When employees switch to the new software, they know exactly under which folder or sub-folder they can find the document they are looking for. Syrconsult found that Globodox lets them import the entire folder structure without having to re-group documents.
Back up paper-based documents for safety: Syrconsult knew that relying on paper-based documents alone is never a good approach. In the event of a disaster situation, if you lose your paper-based documents, you would not be able to make good the loss. Globodox’s built-in scanning tools with features such as re-usable scan profiles really simplify digitization of paper documents. Digitizing documents and storing them using Globodox, coupled with regular backups, will ensure permanency of Syrconsult’s documents.
Save storage space: Syrconsult knew that their fast growing document archive was in paper form and that meant it would keep taking up increasingly more space. This space could be utilized for more productive tasks. Having digital copies of documents stored reliably in Globodox meant paper archives could be moved to another location whenever required.

Moutaz believes that Globodox is more powerful than the earlier solution they had tried out. Syrconsult found Globodox to be a more complete solution. The range of features offered by Globodox - at such an economical price - was one of the main reasons they chose Globodox, revealed Moutaz. Globodox allowed them to improve their productivity without compromising on service quality. Needless to say, now Syrconsult no longer have to worry about backing up bulky, paper based documents. They're captured and secure in Globodox.




No matter what your industry or domain…your firm too can manage documents in a simple yet professional and powerful way. All you need is Globodox enterprise document management software.
 




About Globodox




Globodox is a Windows based document management software suite designed for the medium to large business. It features an integrated set of tools for scanning, indexing, searching, securing, sharing, auditing and workflow. Using Globodox you can quickly create a centralized, searchable database of all your documents. Add documents by dragging and dropping existing files and scanning paper documents. Globodox works with any TWAIN compatible scanner. Save scanned documents as PDF, TIFF, JPEG, or PNG files. Re-arrange and add pages to PDF or TIFF files at any time. Globodox features a modern MS Outlook style user interface that you are already familiar with.




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Why your employees will love working with a document management system

Although organizations these days are keen to adopt electronic document management, they may have concerns about various issues. One concern commonly expressed is that it will be “difficult to get a buy-in” from the end-users – the employees. Maybe you too share this concern. Let’s see if we can get that worry out of your way so you can reap the benefits of electronic document management.
Why your employees will thank you for implementing document management
Your employees will be happy to work with document management software if you can do this for them…
  1. Helps them find documents faster: Scanning and indexing documents makes them easily searchable and workable. Document management software lets you organize files in several ways; e.g. group them into folders, segregate them by document types, assign tags (keywords/labels) to them, link them to a project stack etc. You can create custom indexing fields to help you find files faster. Text extraction using OCR lets your staff find documents using full-text search. Quick, Advanced and Saved search features let them find documents in a snap.
  2. Streamline routine tasks: A Gartner study found that the average document is copied 9 times. Few employees would like doing frequent rounds of the printer and copier, or creating, storing and manually tracking multiple versions of documents, or trying to make sense of the multiple copies of email attachments saved by forwarding mail. Enterprise document management software like Globodox helps you scan documents and automatically index newly added files in the background, import and manage email messages and attachments just like other documents (making them easy to find), collaborate securely, automatically route documents for review, approval etc.
  3. Improves employee performance: When work is simplified, employees will perform better. Let’s take a simple example of when a customer calls up your office and a rep has to look for information… If you have a document management system in place, the rep can locate and communicate the information faster, resulting in a satisfied customer. Your staff will also be able to accomplish more work in a business day. If they are working on a project, they could complete it ahead of time. As they perform better on the job, they will qualify to earn higher incentives or performance linked bonus etc. They will want to stay longer with the organization.
  4. User-friendly system: If you choose Globodox as your document management software, your employees won’t take days getting used to the application’s interface. That’s because it has the familiar MS Outlook interface. This means they could get productive and start reaping the benefits of the new system from day one.
See how you can make your employees’ life simpler, save their time and effort and help them achieve their goals? It’s obvious that they would love to work with a system that takes the pressure off them. Globodox is an enterprise solution that helps you help your employees. It relieves them from having to perform mundane document handling tasks and instead focus on the more brainy work. To get a buy-in from them, all you need to do is explain these benefits, as discussed above.
Now that we’ve addressed your concern about adopting electronic document management, it’s time to try Globodox firsthand.

Monday, July 30, 2012

Mengapa OZEKI NG lebih unggul dari SMS Gateway lainnya?

Bulan ini genap 7 tahun kami menjual solusi SMS Gateway dengan produk SendQuick dan OZEKI NG. Kedua produk ini dipilih bukan hanya karena nama 'dunia' mereka, tetapi juga karena kemampuan nya yang baik.

OZEKI NG

SUPERIOR PERFORMANCE and RELIABILITY
Install Ozeki NG SMS Gateway to get the highest performance, availability and security to run your most demanding SMS applications.
  • 500 SMS messages / second (sending and receiving)
  • 100 simultaneously connected applications
  • 64+ concurrent SMSC connections
  • Support for dual core and multiprocessor systems
  • Support for 32bit and 64bit architectures
  • Works in virtualized environments as well (VMWare, KVM, Microsoft, Oracle and other virtualized systems)

Concerning reliability the software Works 24/7. It manages network link failures and SMS service provider failures with automatic reconnect capability, backup routing and fail-safe load balancing. Message loop protection is also included to avoid threats caused by autoresponding mobile messaging services. For high-availability, an Ozeki NG SMS Gateway cluster can be setup with two or more nodes.

CONNECT YOUR SYSTEM TO THE MOBILE NETWORK
To build an SMS solution, you need to find a way to connect your system to the mobile network. Ozeki NG SMS Gateway offers several connection methods. On this site you can find information about how to establish a wireless (GSM) connection:


  • How to attach a GSM phone or GSM modem to your computer to be able to send and receive SMS and MMS messages.

    You can also connect your system to the mobile network through the Internet. To do this you need to find an SMS service provider and you need to setup a connection with one of the following protocols:

  • How to setup SMPP protocol to connect to an SMPP SMS Service
  • How to connect to an SMS service provider through HTTP
  • How to setup CIMD2 protocol to connect to an CIMD2 SMS Service
  • How to setup UCP protocol to connect to an UCP/EMI SMS Service


  • Ozeki NG SMS Gateway for corporate users

     
    This is an excellent software for those who want to create SMS services in their corporate IT system!
    Ozeki NG - SMS Gateway is the best software product for sending SMS notifications and for building automated SMS information retrieval services. It can be installed on Windows and on Linux systems and it can be used to send and receive SMS and MMS messages. It provides various interfaces. Check out some of the most popular ones:

    Software developers:
    JAVA sms example
    PHP SMS example
    C# SMS example
    VB.net SMS example
    ASP SMS example
    Delphi SMS example
    C++ SMS example
           Corporate users:
    Send SMS from your SQL database
    Send SMS using HTTP requests
    Send SMS from E-mail
    Send SMS with a command line tool
    Send SMS using txt files

    If you want to use mobile messaging in your company, the best practice is to setup an SMS gateway on one of your servers to handle all your mobile messaging needs. This SMS gateway can be connected to the mobile network through a wireless link, by using a GSM modem or through the Internet (Figure 1). It will provide a central point of access for your office users and your IT system when they want to use mobile messaging. This way you can avoid the chaos independent SMS service subscriptions can cause over time.
    Figure 1 - Connect your system to the mobile network.

    Wireless connection to the mobile network
    A wireless connection can be setup by attaching a GSM phone or GSM modem to your computer with a data cable. After the phone (or modem) is attached, Ozeki NG SMS Gateway needs to be configured to operate the phone. When you setup this kind of connection you will need a SIM card, that you put into the phone (or modem). When you purchase the SIM card from your local mobile network operator, you should select a price plan that offers good prices on SMS. A wireless connection will allow you to send up to 10000 SMS messages per day. If you need greater performance, you should consider to use an IP SMS connection or more than one modem.

    Internet based connection to the mobile network

    If you wish to connect your SMS gateway to the mobile network through the Internet (in other words you want to use an IP SMS service), you should find an IP SMS service provider. This service provider will give you connection details after you sign up for it's service. When you select a provider make sure to find one, who is able to provide SMS over SMPP. SMPP is the best protocol for SMS messaging over the Internet, because it is asynchronous, fast and reliable. After you have signed up for the service, you need to configure the SMPP service provider connection in Ozeki NG SMS Gateway. The advantage of an IP SMS connection, is that it offers much higher throughput. The disadvantage is that it is often more expensive to send SMS messages this way, then by using a wireless link.
    Kontak kami untuk kebutuhan detail SMS gateway Anda.