PT Daya Cipta Mandiri Solusi

PT Daya Cipta Mandiri Solusi
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Kami memberikan solusi infrastruktur (data center, ruang server, structrure cabling ) , enterprise management system (ManageEngine, Nagios, PRTG, Solarwinds) dan IT management ( IT Review, IT Blueprint )

Tuesday, September 30, 2014

Software Paperless Office

You are a successful small office owner. You have hundreds of loyal customers whose paper records you need to create, store and track. Every day, you end up spending a few hours of your precious time just managing paper. You cannot catch up any more. So you hire an assistant – and of course pay her salary.
All goes well up to a point, after which all those bulky files become too unwieldy even for her to manage, and she vents out her frustration… So is there a way out? A solution that not only takes care of your customer data, but also saves time for you, so you can use it in more productive activities? Yes! And the answer is in having…
…A paperless office software.
What is a paperless office?
A paperless office is an office where information is created, stored, processed and shared in electronic form. A paperless office gets rid of all forms of paper by converting them into digital documents. This can be done by investing in a scanner and document management software (DMS) – the two main components of a paperless office.
A scanner captures and converts paper documents into electronic form. The electronic documents can then be managed and retrieved using document management software.
In a real-life situation, the goal of a ‘paperless office solution’ can be difficult to achieve. Nevertheless, document management software systems make it easy for organizations to move to a ‘less paper’ system.
Benefits of using paperless office software
Converting all documents to a digital form brings with it several benefits
  • Save office space: Scanning paper documents and storing them digitally saves office space, allowing you to use expensive office real estate in a better way. In some cases, it may even be possible to eliminate warehousing costs completely.
  • Secure workspace: In a paperless work environment, all activities are computerized. This means users need to be authenticated to the DMS and sometimes require special permission to access the information. This translates into a more secure workspace.
  • Disaster recovery: With a paperless office software, it is much easier to take multiple backups of the entire digital library, thereby safeguarding the business against natural and other disasters.
  • Remote access possible: Some document management systems allow you to remotely access your important electronic files, ensuring that even if you are outside your office, you can carry on working. This means you can complete your work faster, resulting in higher productivity and lower turn-around times (TAT).
  • Data protected: As paper documents are scanned and converted to a digital format, the data they contain is no longer exposed to adverse weather conditions or wear and tear caused by frequent handling.
  • Eco-friendly: A paperless office software, helps to cut down the dependency of paper in an organization. It helps save trees and can reduce a lot of air pollution by reducing the demand for paper. So the next time you scan a paper document or decide not to print an email, you can be sure that you are doing your bit towards making your surroundings healthier.
How can I make my office paperless?
You can move towards a paperless office environment by getting a scanner and document management software. A DMS with OCR (Optical Character Recognition) is an added advantage. Powerful document management software brings with it several features, like:
  • Capture and creation of documents
  • Searching and retrieving documents
  • Filing
  • Archival
  • Security
  • Sharing documents
  • Workflow
While Sohodox paperless office software allows you to do most of these tasks; if your business processes demand enhanced security, workflow features and support for high-end databases, try out Globodox – our enterprise-grade document management solution. If you do not need these advanced features, then the paperless office software by Sohodox should be just right for your office.
So start moving to a ‘less paper’ office!

Sunday, September 28, 2014

7 market vertical untuk Document Imaging

If you are a document imaging VAR you probably have your own pet markets. Many resellers apply their expertise and contacts to specialize in one vertical market such as retail, health care, or financial services. However, document imaging technology has broad-based applications in multiple vertical markets. If you become too specialized you could be leaving money on the table.
Recent research conducted by InfoTrends reveals that the largest vertical market for digital printing and scanning devices is the professional, scientific, and technical services arena. The top 10 CBSAs represent a total of 2.4 million devices sold, 42.3 billion pages, and 7.9 billion MPS pages. The New York metro area alone is estimated to produce 57.4 billon pages, which makes it a strong region for document imaging VARs.
Other markets such as healthcare, insurance, banking, and government also are seeing strong growth. When document imaging VARs position scanning technology as part of an overall strategy to protect privacy and address regulatory compliance sales go up dramatically. Buyers in health care, financial, and public education also emphasize the need for accuracy as one of the reasons they prefer digital over paper records.
There is a lot of potential business out there for a document imaging VAR. If you want to sell more imaging products, you need to decide if your region can support a highly verticalized strategy, or if you want to develop different strategies to sell to customers in multiple vertical markets.
Here’s a rundown of seven of the top vertical markets being targeted by document imaging VARs:
  1. Health care – One of the most robust markets for document imaging is health care.The New England Journal of Medicine estimates that for every dollar spent on health care, $0.31 is spent on administration. Electronic medical records (EMR) reduce costs and improve efficiency, and insurance companies and government agencies are driving EMR adoption for better record keeping, better diagnoses, and to protect patient privacy.  And government regulations such as HIPAA demand closer tracking of patient documents and medical records.  And then there are the advantages of greater efficiency in billing and practice management with EMRs. Document imaging VARs can provide invaluable support to HIT departments.
  2. Law offices – Perhaps no other profession has to track more paper than the law. Document management systems enable law offices to organize documents for easy storage and retrieval, saving time and resources by eliminating hunting for lost files. Scanned documents are easier to search, store, and secure, and they create an audit trail. They also enable remote access and electronic distribution for discovery and consultation.
  3. Financial services – Record keeping is more stringent than ever. Laws such as the Patriot Acts and Sarbanes-Oxley require more rigorous reporting and record keeping. Digitizing business documents makes them easier to archive, search, and share. They also promote eDiscovery in the event of an audit.
  4. Government agencies – More regulations mean more paperwork, which means government agencies at the local, state, and federal levels are all dealing with document archiving and retrieval. High-speed scanners are taking the pain out of paper processes by quickly converting and cataloging paper documents with intelligent document handing to make them easier to organize, store, and retrieve.
  5. Education – Digital record keeping is becoming more important in education to retain and protect student records. Students are also using more online tools in the classroom and distributing homework and other information via email so teachers need to digitize paper assignments.
  6. Construction – Builders and architects are finding digital documents easier to manage both in the office and in the field. Blueprints, designs, contracts, bills of materials, and other paper documents are being converted to digital form to make them easy to access and share. Contractors are increasingly using mobile tools on the job site so the ability to access and view job-related paperwork quickly and efficiently is critical.
  7. Manufacturing – You wouldn’t necessarily think of manufacturing as a customer for a document imaging VAR, but manufacturers have a lot of paperwork that need to be digitized for storage and retrieval, such as accounts payable and receivable, inventory, invoices, manuals, product specifications. Manufacturers want to eliminate paper like any other operation, and digitizing documents makes them easier to share with customers and suppliers.
These are just some of the markets that document imaging VARs can target. No matter what types of customers you serve, the criteria for those companies that can benefit from document imaging are basically the same:
  • The business depends on paper processes to support operations.
  • There is a need to file and track a large quantity of paper documents.
  • Digitizing paper processes streamlines operations and creates operational efficiencies.
  • Data security and regulatory compliance are a primary concern.
What markets to you see offering the best opportunities for document imaging sales? Is there a niche market or customer profile that you find has a greater need for document imaging?